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410. Paid Time Off (PTO) & Unpaid Time Off (Unpaid TO)
It is the policy of the organization to combine vacation and sick leave into a single program called Paid Time Off (PTO). PTO provides employees with the flexibility to use their time off to meet their personal needs, while recognizing their individual responsibility to manage paid time off wisely. Employees may use PTO for vacation, illness, caring for children, school activities, doctor’s appointments, personal needs, or emergencies. Full-time employees are eligible to earn PTO.
From the first year of service through the end of the fourth year of service, full-time employees accrue 15 days (120 hours) of paid time off each year. This amount is prorated the first year based on the date of hire. Senior leaders will automatically accrue 160 hours of paid time off annually. New hires cannot use PTO until their 91st day of employment. If the hire date is within the last quarter of the year (October 1st – December 31st), employees may request to use PTO hours on a case-by-case basis, subject to approval by the Human Resources Department. This does not guarantee the ability to use PTO or be granted time off approval.
When an employee reaches their 5th year anniversary, they begin to accrue 20 days (160 hours) of paid time off. Employees earning 20 days (160 hours) of PTO per year will remain at their current rate with no additional increases in PTO. Management and healthcare providers may request time off on a case-by-case basis throughout the year. These employees’ PTO balance will restart at their hire date and cannot be rolled over to the next year of employment.
The Company recognizes the importance of time off for its staff, and it accommodates staff requests as often as possible. Employees should submit PTO requests two weeks in advance to their supervisor and the Human Resources Department. PTO may be used in one-hour increments.
In the event that an employee is unable to get advance approval for use of PTO due to illness or injury, the employee should notify their direct supervisor before the scheduled start of the workday. The supervisor must be contacted each day of absence. If an employee is absent for three or more consecutive days due to illness or injury, a physician’s statement will be requested verifying the reason for absence, including its beginning and ending dates and verifying that the employee may safely return to work.
Unused PTO hours, except 20 hours, will not roll over at the end of the year into the next calendar year for employees. This policy does not apply to management and healthcare providers. Unused PTO hours will not be paid to employees upon termination of employment.
If you are a new hire, hired on or after October 1st through December 31st, the new hire employee will be eligible to roll over PTO hours to the next calendar year. PTO hours, for new hire, may be used after the 91st day of employment.
Unpaid time off will be a rare exception and may be approved at the Company’s sole discretion.
